In this guide, you’ll learn what a content management (CMS) system is, the benefits of using CMS platforms, key examples, features, and how it works.
What is a Content Management System?
A content Management System (CMS) is an open-source platform that is used to create, manage and publish content on different platforms. It’s an all-in-one content management system with a user-friendly interface and beginner-friendly options. So that anyone can easily access the platform for managing their content.
A content management system helps in many areas including web page content, blog posts, email campaigns, and social media content.
How Does Content Management System Work?
A CMS can handle complete content management, from creating content to publishing it on a website. The Content Management System is not only used for front-end purposes, but it also handles back-end content management.
In the content management system, a lot more things to do:
- Help users to create, edit and publish content: In CMS, you can create, edit and publish content on different media platforms and manage it properly.
- Store content in Database: CMS also supports storing all the content in the database to transfer from CMS to CMS easily.
- Give access to multiple users: Each CMS user has unique permission like editor, author, admin, and management. They all have unique IDs/passwords to log in to CMS and work on their given authority.
- Published the content: With CMS, it’s easy to publish the content on a website and manage it.
A CMS (Content Management System) has two components:
- CMA (Content Management Application)
- CDA (Content Delivery Application)
Let’s discuss this in detail!
CMA: With CMA, a user can easily create, edit and modify the content on a website with a simple drag and drop editor instead of HTML coding.
CDA: CDA is used for back-end purposes to deliver and manage the content properly.
These two are essential components of CMS that handle complete content creation and delivery processes.
Benefits of CMS Platform
There are so many benefits of using a Content Management System, including:
1. Easy to Use
CMS comes with a user-friendly and interactive interface that is easily accessible by anyone without any technical knowledge required. If you’re using CMS for the first time, its easy navigation features can help you understand all the features and use content management features to create, edit and publish content.
2. Allow multiple users
A CMS can be used for different purposes from the editor, author, creator, marketer, etc. With CMS, users can get different access as per the assigned role. So there’s no confusion in work productivity. Each user can access their separate account and only access the features assigned to their role.
3. Useful for a startup to enterprise-level business
CMS is beneficial for any size of business. Any business can create and manage content effectively with its user-friendly interface, flexibility, and scalability.
4. Content Scheduling
CMS supports content scheduling features where users can create and schedule content for later publishing. CMS allows you to schedule your content for a day, week, or month.
5. Instant Content Update
A Content Management System helps users to create, manage and publish content in real time for instant updates.
Content Management System helps users to optimize their content and add all the essential components, including keywords, title tags, and metadata in the content to make it well optimized. There are many SEO tools & plugins available in CMS that boost your website ranking by optimizing the content.
7. High Security
To prevent small and big businesses from hacking, CMS provides high-security features and keeps its website content safe and protected from hackers.
Using CMS is more affordable and cost-effective than hiring a web developer each time for website changes. With CMS, you can make the changes many times by using plugins and extensions to use the advanced features like email list management, shopping, image compression, carts, and many more features that make this software more effective.
Examples of Content Management System
There are so many popular examples of content management systems. Some of the best examples we’ve listed below:
WordPress is the No.1 best example of CMS. In today’s world, 42.9% of all the websites on the internet are powered by WordPress CMS, according to firstsiteguide. WordPress is a popular open-source CMS platform that is easy to use, flexible, advanced integration, and SEO optimized. This platform has complete freedom to do anything from creating a website, store, landing page, or anything.
Joomla is a free CMS platform with advanced features, 70+ languages, and a beginner-friendly interface. It’s a great platform for those who have requirements for content management, like education and social sites. Various attractive front-end and back-end templates are available to build a great website with built-in features.
Drupal is the 2nd most popular CMS platform with robust content management tools, advanced APIs, 100+ languages, pre-built templates, and a drag-drop editor to build any website. Anyone can use this platform to build attractive websites and manage content with various automated tools.
Key Features of CMS
Here are some top features of CMS:
1. Creating and Editing Content
CMS allows users to create, edit and publish content with its user-friendly interface and easy editing options.
2. Workflow, reporting, and content management
CMS is an all-in-one tool that helps users to create content, organize their workflow and create detailed reporting about the content.
3. Role-based administration
CMS provides a role-based administration feature where a user can share the access with others by assigning the role and control features to access. So that each user can access their account separately and access only required features.
CMS is the best-fit software for small business to enterprise-level businesses. It comes with flexibility and scalability as per content requirements for businesses.
5. Built-in SEO Tools
A CMS comes with inbuilt SEO tools that help users to optimize their content and improve their website ranking on search engines. With amazing SEO tools, it’s easy for users to do SEO optimization for better ranking.
Explore Other Technology Terms